Careers

Administrative Assistant

Location: Downtown Sacramento

Aedis Architects is an award-winning design firm that seeks to positively impact our community through innovative learning and living environments. We are currently seeking inspired individuals for a technical Administrative Assistant position to work in-person at our Downtown “R Street” Sacramento office.

We are looking for a highly organized and detail-oriented employee who can embrace the core principles of our firm. As a technical Administrative Assistant, you will be responsible for the support required for general office duties as well as supporting our architectural projects. The role would suit someone who has had previous experience in an administrative role and ideally have had experience working in the construction/engineering sector.

Responsibilities include but not limited to:

• Greet and welcome visitors and manage phones
• Organizing meetings, conference room coordination, including scheduling, sending reminders and organizing catering, etc.
• General office management duties including support of various task, including library administration, supply procurement and set up and take down of company events.
• General office maintenance and cleanup
• Manage contacts, project database and construction administration flow/tracking of documents i.e. RFI’s, submittals, closeout documents, etc.
• Produce internal and external documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, graphics
• Provide historical reference by developing and utilizing filing and retrieval systems, and recording meeting discussions
• Coordinate executives’ communications, including reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Maintain customer confidence and protect operations by keeping confidential information
• Administrative support for managements participation in professional societies, conferences, events and support establishment of personal networks
• Support marketing and business development efforts in producing final collateral for delivery.
• Contribute to project team efforts by accomplishing related tasks
• Other duties as assigned by management.

Skills and Qualifications:

• At least 3-5 years of experience in an Administrative Assistant or Technical Administration role.
• An ability to consistently meet multiple, and often parallel, deadlines, as well as demonstrate initiative.
• Self-motivated, continually seeking to improve the overall running of the office.
• Flexible and adaptable, is happy to work on a wide variety of tasks, focusing their attention on priority items.
• Excellent communication skills both verbally and written
• Ability to work collaboratively
• Scheduling, organization and reporting skills
• Office supply management and equipment management
• Travel logistics and event planning skills

Key Benefits:

• Competitive salary ranging from $45K to $55K depending on experience.
• Annual performance-based bonus
• Medical, dental, and vision benefits, life insurance, short- and long-term disability
• 401K retirement plans with matching program
• Profit sharing
• Flextime schedule options
• Enrollment in Aedis Active, our wellness and professional development program

Director of Business Development  

Location: Downtown San Jose and Downtown Sacramento and Southern California

Aedis Architects is an award-winning design firm that seeks to positively impact our community through innovative learning and living environments. We are seeking a strategic and relationship-driven Director of Business Development to help lead and coordinate the firm’s growth efforts across California. This role partners closely with firm leadership to strengthen client relationships, support strategic pursuits, improve pipeline visibility, and expand opportunities across our education, civic, and mission-driven markets. The ideal candidate brings experience in architecture, engineering, construction, or professional services business development, strong communication and organizational skills, and the ability to work collaboratively within a seller-doer environment. This position includes regular client engagement, regional travel, and coordination across our San Jose, Sacramento offices, and in strategic Southern California areas. Competitive compensation, performance-based incentive opportunity, and comprehensive benefits offered.

Responsibilities include but not limited to:

• Lead and coordinate firmwide business development initiatives aligned with Aedis Architects’ strategic growth goals across California.
• Develop and maintain strong relationships with school districts, public agencies, community partners, consultants, and industry organizations.
• Collaborate closely with principals, project managers, and technical staff within a seller-doer environment to identify and pursue new opportunities.
• Track, manage, and report on business development pipeline activity, client engagement efforts, and market trends.
• Experience with Deltek Vantagepoint preferred
• Support pursuit strategy development, including positioning, teaming, interview preparation, and proposal coordination.
• Identify and evaluate strategic opportunities within K–12 education, civic, higher education, and other mission-driven sectors.
• Coordinate regional outreach and client engagement efforts across Northern and Southern California.
• Represent the firm at industry conferences, networking events, community meetings, and professional organizations.
• Help strengthen brand visibility and market presence through relationship-building and strategic communications.
• Maintain a high level of responsiveness, professionalism, and follow-through with clients and partners.
• Assist leadership with market research, competitive analysis, and long-range growth planning.
• Foster collaboration and communication between offices, disciplines, and pursuit teams to support firmwide success.

Skills and Qualifications:

• Bachelor’s degree in Business, Marketing, Communications, Architecture, Construction Management, or related field preferred.
• Minimum 5 years of business development, client relations, marketing, or strategic pursuit experience within architecture, engineering, construction, or professional services industries.
• Strong understanding of California public sector procurement processes, particularly within K–12 or civic markets, preferred.
• Proven ability to build and maintain long-term client and consultant relationships.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and pursuits simultaneously.
• Strategic thinker with the ability to identify opportunities and support long-term market growth initiatives.
• Collaborative mindset with experience working effectively in a seller-doer culture.
• Self-motivated, proactive, and capable of working independently while supporting team objectives.
• Proficiency in CRM platforms (Deltek Vantagepoint preferred), Microsoft Office Suite, and business development tracking tools.
• Comfortable with regional travel throughout California for client meetings, conferences, and industry events.
• Knowledge of the architecture, engineering, and construction industry landscape and trends in California.

Key Benefits:

• Competitive salary ranging from $140,000 to $185,000 depending on experience
• Annual performance-based bonus
• Medical, dental, and vision benefits, life insurance, short- and long-term disability
• 401K retirement plans with matching program
• Profit sharing
• Flextime schedule options
• Enrollment in Aedis Active, our wellness and professional development program

What is it like to be an Aedisean?

As a team member of Aedis, you may be working on a Net-Zero-Energy school, a transformative learning environment, a signature college building, a high-profile community project, a senior housing development, or a mass timber project.

More importantly, we are looking for employees who can embrace the core principles that form the basis of our firm. First, we strive to be experts in our field, while discovering creative solutions to solve our clients’ challenges and beyond. Second, we seek to nurture a collaborative, supportive, and empowered culture that values the growth and well-being of our employees and their families.

When you join Aedis, you’ll enjoy many benefits.

Here are just a few of them:

• Competitive salary
  Medical, dental, and vision benefits, life insurance, short- and long-term disability
• 401K retirement plans and profit-sharing
• Flextime schedule options
• Enrollment in Aedis Active, our wellness and professional development program
• Mentorship, continuing education, and career growth

Aedis architects is currently seeking inspired individuals interested in developing careers in educational architecture at our Downtown San Jose and Sacramento offices.

We believe that educational facilities play one of the most important roles in society. They are centers of community, sources of pride, and incubators of the creative energy that shapes our future. As architects and planners, we are passionate about providing imaginative, inspiring, sustainable, healthy and safe learning environments. Creating great places for learning and teaching has been our legacy for over 60 years.

Our success and ability to make positive transformations begin with a great team. We have worked hard to create a collaborative and supportive work culture that emphasize professional growth balanced with personal and family well-being.

We are always in need of like-minded, motivated and capable individuals to join our team at all levels. We look forward to hearing from you.

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